Vocabulary
- appreciate (v): to be thankful/grateful for something.
- Example 1: I appreciated your help very much.
- Example 2: They appreciate good music.
- opportunity (n): a chance to do something.
- Example 1: This is a great opportunity.
- Example 2: She has a new job opportunity.
- consideration (n): The act of thinking about something carefully.
- Example 1: After careful consideration, I said yes.
- Example 2: Please give my idea some consideration.
- delighted (adj): very pleased.
- Example 1: I’m delighted to meet you.
- Example 2: Pat was delighted with her new house.
- circumstance (n): an event or condition connected with what is happening or has happened.
- Example 1: My circumstance changed, so I moved.
- Example 2: He’s sick, given the circumstance.
- unfortunately (adv): sadly; used to say something is bad luck.
- Example 1: Unfortunately, I can’t come.
- Example 2: Unfortunately, it rained all day.
Accepting an interview
When accepting an interview invitation, it’s important to communicate clearly and professionally. Here are some grammar points and phrases that can help you accept an interview invitation.
- Simple present tense for stating facts:
- The interview is on Monday.
- Future “Will” for making commitments:
- I will be there.
- Modal verbs “Can/Could/Would/… for politeness:
- I would be happy to attend…
- First conditional for potential situations:
- If you need any further information, please let me know.
Phrases for accepting an interview:
- I am pleased to accept…
- I am pleased to accept the interview invitation for the [Job Title] position.
- I am delighted to confirm…
- I am delighted to confirm my attendance at the interview.
- I look forward to…
- I look forward to discussing how I can contribute to your team.
- I would be delighted to attend…
- I would be delighted to attend the interview and learn more about your company.
- I am available at the scheduled time and look forward to…
- I am available at the scheduled time and look forward to discussing my potential role in your team.
- Should you require any further information…
- Should you require any further information, please do not hesitate to contact me.
Example:
|
Dear [Interviewer’s Name],
Thank you for inviting me to the interview. I will be there on Monday at 9 AM.
Best regards, [Your Name] |
| Dear [Interviewer’s Name],
I am delighted to confirm my availability for the interview on [Date] at [Time]. I look forward to discussing the [Job Title] role and how I can contribute to [Company Name].
Should you require any further information prior to the interview, please do not hesitate to contact me.
Thank you for this opportunity.
Sincerely, [Your Name] |
| Dear [Interviewer’s Name],
I am pleased to accept the invitation for the interview for the [Job Title] position. The interview is on Monday, and I will be there at [Time].
I look forward to meeting you and discussing how I can contribute to the team at [Company Name]. If you need any further information, please let me know.
Thank you for this opportunity.
Best regards,
[Your Full Name] [Your Contact Information] |
|
Dear [Interviewer’s Name],
Thank you for the invitation to interview for the [Position] position at [Company Name]. I am pleased to accept and look forward to meeting with you on [Date] at [Time] at your office.
Please let me know if there is any information or documentation you need from me before then, or if there will be any changes to the schedule.
Thank you again for this opportunity. I am keen to discuss how I can contribute to [Company] and learn more about the team.
Warm regards,
[Your Name] [Your Contact Information] |
Declining an interview
Declining an interview invitation requires communicating respectfully and professionally. Here are common grammar structures and phrases used to decline an interview.
- Simple present tense for stating the current situation:
- I am currently exploring other opportunities.
- Will for future decisions:
- I will not be able to attend the interview.
- Modal verbs “Can/Could” for polite refusal:
- I cannot attend the interview…
- Second conditional for polite explanations:
- If the circumstances were different, I would be happy to…
Phrases for declining an interview:
- Thank you for the invitation, but…
- I appreciate the offer, but I have to decline. Thank you for considering me, but I cannot accept.
- I appreciate the offer, but I have to decline.
- I appreciate the offer, but I am not able to attend the interview.
- Thank you for considering me, but I cannot accept.
- Thank you for considering me, however, I have decided to focus on other opportunities.
- I am grateful for the offer, however…
- I am grateful for the offer, however, I’ve accepted another job. Thank you, however, I’m not looking for a new position at the moment.
- Unfortunately, I must…
- Unfortunately, I must turn down the interview due to prior commitments.
- Unfortunately, I must decline the opportunity at this time.
Example:
| Thank you for the invitation to interview for the [Position Name] at [Company Name], but after much thought, I have decided to pursue a different direction in my career that aligns more closely with my long-term goals.
I appreciate your understanding.
Sincerely, [Your Full Name] |
| Dear [Interviewer’s Name],
I appreciate the offer to discuss the [Position Name] role with [Company Name], but I have to decline as I have recently made a commitment to another organization.
Thank you again for your consideration.
Best regards, [Your Full Name] |
| Dear [Interviewer’s Name],
Thank you for considering me for the position of [Position Name], but I cannot accept the interview invitation because I have important personal things to take care of right now.
I am grateful for your understanding.
Kind regards, [Your Full Name] |
| Dear [Interviewer’s Name],
I would like to express my appreciation for offering me the opportunity to interview for the [Position] position at [Company Name]. After careful consideration, I have decided to [reason for declining, e.g., pursue a different opportunity that aligns more closely with my career goals].
I sincerely appreciate your consideration and hope that we may cross paths in the future under different circumstances.
Thank you once again for the offer and for understanding my decision.
Best regards,
[Your Name] |
Reading
Tips for both accepting and declining
Respond promptly: Whether accepting or declining, it’s important to reply quickly to show professionalism and respect for the interviewer’s time.
Keep it short and simple: Say what you need to clearly. If you’re saying yes, repeat the details. If you’re saying no, be nice and don’t go into too much detail.
Stay professional: Make sure your email sounds business-like, and check for mistakes before you send it.
Keep the door open: Especially when declining, express gratitude and leave the conversation open for future opportunities.
Homework
Option 1: Write an email accepting an interview invitation from an IT company
Option 2: Write an email declining an interview invitation from another IT company, providing a valid and professional reason.
Link tải tài liệu: https://drive.google.com/file/d/1Xs8iPOH4LXkxxPto1B3OQk-ywUNCm3jQ/view?usp=sharing
